📋 SOPs Made Simple: Build Once, Save Time Forever

If you're tired of repeating the same instructions, answering the same questions, or fixing the same mistakes—it's time to write an SOP.

Standard Operating Procedures (SOPs) are the quiet MVPs of any growing business. They don't just keep things running smoothly—they help you scale faster, train easier, and delegate with confidence. Yet so many founders skip them because they seem time-consuming or too “corporate.”

Let’s break the myth: SOPs don’t have to be complicated. In fact, a simple, well-written SOP can save you hours every single week.

Here’s why they matter—and how to create one without the overwhelm.

🧠 What’s an SOP, Really?

An SOP (Standard Operating Procedure) is a step-by-step guide that explains how to complete a task or process in your business. It’s like giving your future self (or your VA, or your team) a shortcut to getting it right the first time—every time.

🚀 Why Founders Need SOPs (Especially if You’re Delegating)

• Train faster – Onboard new team members in hours, not weeks.

• Avoid repeat questions – No more re-explaining the same process.

• Maintain consistency – Whether it’s tone, brand, or process—you stay aligned.

• Free your brain – No need to memorize everything anymore.

• Scale confidently – You can’t grow a team if everything lives in your head.

✍️ The “Lazy” Way to Build an SOP (That Works)

You don’t need a 12-page corporate document. Try this instead:

1. Pick a task you do more than once a week.
   (e.g., “Send the weekly newsletter,” or “Onboard a new client.”)

2. Record yourself doing it.
   Use Loom, Zoom, or any screen recording tool.

3. Write it out like a checklist.
   Break it into simple, numbered steps.

4. Include links and templates.
   Add Google Doc links, email templates, or login details (stored securely, of course).

5. Save it in a central place.
   Use Notion, ClickUp, Google Drive, or your preferred workspace.

💡 Pro Tip:

Start with the tasks you hate repeating or ones you're about to delegate. Those are perfect SOP candidates.

🛠️ Tools We Love for SOPs:

• Notion – For a clean, organized SOP hub

• Loom – For quick video walkthroughs

• Google Docs – For easy formatting and sharing

• ClickUp or Monday – To turn SOPs into repeatable workflows

✅ Final Thoughts:

SOPs aren’t a chore—they’re an investment in your time, your team, and your future. Build them once, and you’ll thank yourself every time you don’t have to explain something… again.

Want help building out SOPs for your business? That’s what we do best.

Book a free strategy call and let’s get your systems working for you.